WHAT ARE THE BENEFITS OF OFFICE SPACE OPTIMISATION

Good workspace optimization is very important to save money, increase employee productivity and provide a great workplace experience to employees. Office space optimization is the process of improving the way you are using your office space. It is a way to use office space more efficiently and cut back on real estate costs. Companies are now looking for different ways to optimize their office space since office space optimization has a lot of benefits.

However, office space optimization isn’t easy because multiple things will have to be taken into consideration such as room capacity, desk utilization, occupancy rate, office density, etc. Every company has different goals that it hopes to achieve with space optimization but the following are the general benefits of office space optimization.

Cost Reduction
This is one of the biggest benefits of office space optimization and the goal that every company would hope to achieve. Real estate is expensive and optimization can help cut down real estate costs easily. Using the available space with planning and efficiency can help with cost savings. Instead of renting out multiple floors or facilities, why not minimize the lease by properly optimizing the office space.

Optimization also allows you to save costs indirectly too. When you are using less space, there will be a reduction in energy bills, internet bills, and other utilities which will also help to reduce costs. Along with all of this, the insurance, supply chain, and maintenance costs will also be lower.

Improved Workplace Productivity
Another common goal that most companies hope to achieve with office space planning and optimization is improvement in workplace productivity. Office space optimization can have a significant impact on workplace productivity. Several studies show that office design can affect the productivity of the whole office. When the whole workplace is managed efficiently and the office space is used well, employees are able to perform much better.

Office space optimization is a huge thing, something as little as having the right furniture, the right color scheme for the office, or a common room for employees to chat and play Solitaire in their leisure time can improve their workplace productivity and operational efficiency. Having wasted space, low-quality furniture, and wrong workplace vibes can hamper the productivity of your employees and also hurt your brand reputation.

Better Communication And Teamwork
Every company is made up of multiple departments and each department has a different job but all of them share the common goal which is the growth and success of the company. When the office space is effectively optimized, it will allow for better communication between different departments. With proper planning, similar departments or departments that are interdependent can be positioned close to each to allow for better communication. Communication is the key to the success of any office or business and when relevant teams are grouped together, the communication between them is more effective and efficient which allows for better teamwork.

Improved Employee Experience
When an office is poorly designed, either having too much space or too little space, it can affect the workers and their workplace experience. If the employees are suffering then it basically means that the whole company is suffering because employees are responsible for innovation, workplace collaboration, and the success of the company.

Having an office that is optimized perfectly with ergonomics taken into consideration can lead to happier employees, which will ultimately lead to improved employee productivity, improved employee experience, and improved employee satisfaction levels along with talent retention and talent attraction. Employees would love to come to work at a place where they can work with ease and comfort & also enjoy their favorite games like Spider Solitaire in their free time to relieve the excess stress.

A poorly organized and planned space can cost a lot more than wasted resources. When an office is designed poorly, it affects multiple things including employee morale, productivity, and retention. A too-big or too-empty space can cost more than the rent dollars. It dissipates more energy, hampers communication among employees, reduces collaboration, and leads to employees being unhappy. A poorly configured office space with bad furniture can also harm employee health which can lead to harm to your company’s reputation.

Too-little office space can help to save the office rent in the short-term but it also has adverse effects too including reducing productivity, and employees not finding the privacy and quiet environment they need to focus and get the job done.